Freelance creativesPost housesDistribution vendors
Ad agenciesAnimation & VFX studiosFilm studios & sound stages
CRM, scheduling and cost tracking for media production
From first enquiry to final invoice — with everything in one place, you'll never lose track again.
How it works
Sales, scheduling and invoicing — connected
Mediawork is the job management platform for studio space, post-production, and distribution. Opportunities become quotes. Quotes become schedules, cost tracking becomes billing exports or invoices. Data is entered once and nothing gets lost between teams or between you and your client.
Sales
Win the work
A CRM that speaks your language — titles, jobs, facilities. Take quote requests from clients, track opportunities through the pipeline and build professional quotes in minutes.
- —Quote templates & per-client rate cards
- —Margin calculator
- —Multi-currency & tax rates
- —Integrated NDAs & quote versions
Operations
Deliver it on schedule
Awarded work flows straight into Operations. Schedule people, rooms and resources across every facility, and track actual costs against the quote as you go.
- —Timeline, Gantt & calendar views
- —Schedules you can share with clients
- —Reusable schedule templates
- —Budget vs. actual cost tracking
Finance
Bill routinely and accurately
Invoices build from the work you've already tracked. See everything unbilled, run billing in one place, and export files ready for your accounts package.
- —One-click sent / paid status
- —Unbilled work in one view
- —Billing runs
- —Xero-ready & generic CSV exports
AI-ready
Bring your own Claude or ChatGPT
Enable the built-in AI Assistant by adding your own Anthropic or OpenAI API key, or connect your Claude or ChatGPT app to our MCP server to manage your data by prompt.
Both sides of the job
Your clients are on Mediawork too
Clients send quote requests, compare the quotes that come back, and follow the work you choose to share — no status-update emails required.
Quote requests
Work comes to you
Clients send quote requests from the directory or direct to your team — NDA handling built in.
Shared visibility
Show progress, not promises
Share live schedules and cost tracking with clients, so they see the picture you see — and only what you share.
Messaging
One thread per job
Team and client conversations organised by project and inbox — Sales, Ops and Finance — with virus-scanned attachments.
For facilities & vendors
Run every department on one platform
Post houses, production companies and distributors: manage multiple facilities, keep Sales, Ops and Finance aligned, and give every team the same live picture.
- ✓Multi-facility scheduling — timeline, day & month views
- ✓Role-based permissions
- ✓Dashboards at company and facility level
For freelancers
Look bigger. Work lighter.
A free, professional CRM: quote like a facility, share NDAs with clients, and get found through the Mediawork directory — from anywhere in the world.
- ✓Full CRM & quoting, free forever
- ✓Directory listing clients can find
- ✓Upgrade only when you need to
The Mediawork directory
Be found by the people booking the work
Every Mediawork company gets a directory profile — searchable by service, with your spaces, talent roster and screen credits on show. Clients send quote requests straight from your profile.
Pricing
Start free. Grow when the work does.
Per user, per month. Free trial on paid plans.
Need something more tailored? We offer enterprise solutions, including white-labelling and custom APIs. Contact us.
Run your next project on Mediawork.
Set up in minutes — Mediawork was built for the media supply chain, so there's nothing to configure before it makes sense.
